Know Your Rights Compliance Service — SB 294 Annual Notice
California SB 294 requires every employer to issue a stand-alone Know Your Rights notice to every employee annually by February 1. BizHR.org prepares your custom notice, forms, and distribution system — fast.
Notice: BizHR.org provides HR compliance consulting — not legal advice. We are not a law firm. All KYRP programs are designed to meet California Labor Code §2810.5 and §2810.6 requirements under SB 294, effective January 1, 2026. Employers with complex legal questions should consult qualified employment counsel.
The Stakes — DLSE Enforcement & Penalty Exposure
SB 294 is enforced by the California Labor Commissioner / DLSE. Unlike some HR compliance areas where violations are only discovered in litigation, the KYRP is an active enforcement target with civil penalty authority.
Civil Penalties
DLSE can assess civil penalties for failure to issue the required annual notice. Penalties apply per violation — meaning each employee who did not receive the notice is a separate count.
Audit Exposure
If the DLSE audits your workplace or investigates a wage complaint, missing KYRP documentation becomes part of the violation record — compounding your exposure.
Recordkeeping Liability
Without signed acknowledgments and a distribution log, you cannot demonstrate compliance. The burden is on the employer — not the employee — to prove the notice was delivered.
Annual Obligation
Every year you miss the February 1 deadline is a separate compliance failure. A two-year miss doubles your exposure. The KYRP must become an annual workflow, not a one-time project.
Why Employers Get It Wrong
SB 294 is new law with specific requirements that are easy to misunderstand. These are the most common mistakes we see.
Buried in the Handbook
The most common error: employers update their employee handbook with a "know your rights" section and think they're done. SB 294 requires a separate, stand-alone document delivered to each employee. The handbook approach fails.
Missed the February 1 Deadline
The annual notice must be issued by February 1. Many employers don't know SB 294 exists until they're already past-due. Every year without a notice is a separate compliance failure.
No Signed Acknowledgments
Employers issue the notice but don't collect proof of delivery. In a DLSE audit or enforcement action, "we distributed it" is not sufficient — you need signed acknowledgments or electronic delivery records.
Forgot the Emergency Contact Requirement
SB 294 requires employers to offer employees the opportunity to designate an emergency contact annually. Most employers focus on the notice and overlook this separate deliverable entirely.
No Spanish Version
California employers with workforces where 10%+ of employees primarily speak Spanish must provide the notice in Spanish. Many skip this step — creating a compliance gap for a significant portion of their workforce.
No Distribution Log
Without a distribution log, there's no way to demonstrate that all employees received the notice. In enforcement situations, the burden is on the employer to show compliance.
What BizHR.org Delivers
Choose the level of service that fits your needs — from a ready-to-distribute custom notice package to full annual compliance infrastructure.
🔒 Founding Rate — Band A (up to 10 supervisors / up to 39 non-supervisors / 49 total roster cap).
| Tier | What You Get | Price |
|---|---|---|
| Free | SB 294 compliance guide + self-audit checklist | $0 |
| Notice Package | Custom-branded SB 294 notice + acknowledgment form + emergency contact form + distribution log + Spanish version (if applicable) | $849 |
| Training Only | Live 1-hr employee rights awareness session (up to 39) + signed roster + DLSE-ready docs — à la carte | $399 |
| Full Compliance Service | Notice + training + distribution tracking + annual reminder system + new hire integration. Save $149 vs. buying separately. | $1,099 |
Free Resources
SB 294 compliance guide and self-audit checklist for employers who want to understand their Know Your Rights obligations before committing.
- ✓Plain-language SB 294 / Labor Code §1417.2 compliance guide
- ✓Know Your Rights self-audit checklist
- ✓Common employer compliance mistakes (and how to avoid them)
- ✓Annual notice calendar guide
Also available: $229 DIY Notice & Acknowledgment Kit with ready-to-use templates — purchase on Ko-fi.
Notice Package
The complete SB 294 notice package — custom-branded and ready to distribute. Ideal for employers who want a polished, professional notice prepared by an HR compliance specialist.
- ✓Custom-branded SB 294 Know Your Rights notice (company letterhead)
- ✓Notice covers all required rights, reviewed for completeness
- ✓Employee Acknowledgment & Signature Form
- ✓Emergency Contact Designation Form
- ✓Distribution Log (pre-populated with your employee list)
- ✓Distribution Instructions for HR / office manager
- ✓Spanish-language notice (if applicable to your workforce)
Training Only
Employee rights awareness training for employers who already have their notice package and need annual training delivered. À la carte.
- ✓Live 1-hour employee rights awareness session (up to 39 employees)
- ✓Covers SB 294 rights, emergency contact designation, and employer obligations
- ✓Training facilitated by BizHR.org — webinar or in-person
- ✓Signed training attendance roster
- ✓Employee handout distributed
- ✓Training documentation packet (DLSE-ready)
À la carte — for employers who already have a compliant notice package.
Full Compliance Service
End-to-end SB 294 compliance — notice preparation, employee training, distribution tracking, annual reminder system, and file integration. Save $149 vs. buying Notice + Training separately.
- ↑Everything in Notice Package, plus:
- ✓Live 1-hour employee rights awareness training (up to 39)
- ✓Distribution tracking setup (HRIS or spreadsheet-based)
- ✓Annual reminder system configuration (email or calendar)
- ✓New hire onboarding notice integration
- ✓Employee file retention guidance
- ✓Year 1 compliance audit checklist
- ✓Priority support for first annual distribution
Quick Turnaround — This Is a Notice Program, Not Training
Unlike workplace violence prevention or harassment prevention programs, SB 294 compliance does not require training delivery or site-specific assessments. The KYRP is a notice and acknowledgment program — which means fast turnaround.
Discovery Call (Free)
Confirm scope — workforce size, language requirements, delivery preferences, and whether new hire integration is needed.
Notice Preparation
BizHR.org prepares your custom-branded notice, acknowledgment form, emergency contact form, and distribution log.
Review & Delivery
You receive the complete notice package for review. Revisions addressed. Distribution-ready packet delivered.
Distribution & Recordkeeping
You distribute to employees (or we advise on distribution workflow), collect acknowledgments, and file records.
Typical timeline: Notice package delivered within 3–5 business days. Full compliance service setup typically completed in one week.
Harassment Prevention (HPP) — MOD101
Your SB 294 Know Your Rights notice satisfies the annual notice obligation. It does NOT replace harassment prevention training under AB 1825 / SB 1343, which is a biennial training requirement enforced by the CRD. Both are separately required.
Workplace Violence Prevention (WVPP) — MOD102
SB 553 (Lab. Code §6401.9) requires a separate written WVPP, annual employee training, and Violent Incident Log — enforced by Cal/OSHA. This is a distinct requirement from the SB 294 Know Your Rights notice.
Frequently Asked Questions
Common questions from California employers about SB 294 compliance.
How quickly can BizHR.org deliver the notice package?
The KYRP is a notice program — not a training program. There is no site-specific assessment or complex drafting required. For most employers, the custom notice package is delivered within 3–5 business days of engagement. Full compliance service setup typically takes one week.
Do I need this service every year, or just once?
SB 294 requires annual re-issuance. If you purchase the $229 DIY Notice Kit, you can handle subsequent years yourself using the same templates. If you engage the Full Compliance Service, the annual reminder system will prompt you each January and the distribution templates are reusable. For ongoing support, we offer annual renewal engagements.
What is the difference between the KYRP service and the DIY Notice Package?
The $229 DIY Notice Kit provides templates — you fill them in, distribute, and manage the process. The Notice Package service means BizHR.org prepares custom-branded documents specific to your company, reviews them for completeness, and delivers a distribution-ready packet. The Full Compliance Service adds training delivery, tracking setup, reminder systems, and new hire integration.
Does the KYRP notice replace our existing new hire paperwork?
Not entirely. The updated Labor Code §2810.5 new hire notice incorporates KYRP content and replaces the older "wage theft prevention" notice for new hires. However, other required new hire documents — I-9, W-4, DE 4, workers' comp paperwork, and job-specific acknowledgments — remain separate requirements. BizHR.org can help you ensure your new hire packet is complete.
What are the penalties for non-compliance with SB 294?
SB 294 is enforced by the California Labor Commissioner / DLSE. Civil penalties apply for failure to provide the required notice. Employers who willfully or repeatedly violate the notice requirement face higher penalties. Additionally, failure to maintain acknowledgment records creates audit exposure. The KYRP is a low-cost compliance obligation — the penalty risk far outweighs the cost of compliance.
Explore at Your Own Pace
Start with free resources — go deeper when you're ready.
Know Your Rights: California Employee Rights Overview
Plain-language overview of the rights employers must disclose under SB 294 — discrimination protections, retaliation rights, complaint procedures, and why California's law goes further than federal.
Coming SoonEmployer Disclosure Compliance Checklist
A quick checklist to confirm whether your business has distributed the required SB 294 notices — including language requirements, new hire timing, and acknowledgment recordkeeping.
Coming SoonSB 294 Notice & Acknowledgment Kit
Ready-to-use Know Your Rights notice (English + Spanish), employee acknowledgment form, distribution log, and new hire checklist integration guide. Purchase on Ko-fi — instant download.
Purchase on Ko-fi →Ready to Get SB 294 Compliant?
Book a free discovery call or email us directly. We'll scope your engagement and have your notice package ready within the week.
Disclaimer: This is not legal advice. BizHR.org is not a law firm and does not provide legal services. All content is for general compliance awareness. Consult qualified legal counsel before implementation.